The AI receptionist HVAC companies trust to never miss a call
Furnace died at 2am? AC out on a 100° day? Recepta picks up every call, qualifies the job, books the visit and texts you the lead — even when you're under a unit.
Setup in 2 minutes · Cancel anytime · No contracts
When your customer's AC dies on a holiday weekend, they call 3 contractors and book the first one who answers. If that's not you, you lose a $600 service call to your competitor.
Sound familiar?
- ✕Emergency calls at night, weekends and holidays going to voicemail
- ✕Techs in the field can't take incoming calls while on a job
- ✕Wasting hours on tire-kicker calls instead of paying jobs
- ✕Receptionist costs $3,000+/month for one shift
- ✕Missing peak summer/winter rush calls means lost revenue
How Recepta solves it for hvac companies
24/7 emergency line
Recepta answers every after-hours call, asks the right qualifying questions, and texts your on-call tech for true emergencies.
Job-type qualification
Built-in flow asks: AC or heat? Make/model? How old? When did it stop working? Captures everything your tech needs before arriving.
Calendar booking
Connects to your Google/Outlook calendar. Books service visits in available slots without double-booking.
Bilingual EN/ES
Answers in English or Spanish automatically based on the caller — huge in Texas, California, Florida, Arizona markets.
Here's what a real call sounds like
An actual conversation flow Recepta handles for hvac companies.
Frequently asked questions
Can it handle emergency calls differently from regular service?+
Yes. You define the keywords (no heat, no AC, gas smell, flooding). Recepta texts/calls your on-call tech immediately for emergencies, and books a normal slot for non-urgent calls.
Does it integrate with ServiceTitan or Housecall Pro?+
Recepta can pass leads via email, SMS, or webhook to any system. Direct API integrations are on the roadmap.
What if the AI can't answer a question?+
It transfers the call to your number, takes a detailed message, or texts you for a quick answer — based on your settings.
How much do HVAC companies save?+
Our HVAC customers report saving $2,000–4,000/month vs. a part-time receptionist, while capturing 30–50% more after-hours leads.
Get your HVAC receptionist live in 2 minutes
Try Recepta free. Cancel anytime. Setup in 2 minutes — no coding.